A Short-Term Office for a Remote Team in NYC: Sizing a Small New York Hub
A short-term office for a remote team in NYC is a hub: a small private floor where a mostly remote company meets, hosts clients and gives its New York people a desk on the days they come in. Size it on attendance, not on payroll. A hybrid team typically needs 10 to 20 percent less space than it would full time, and rarely saves more than that, because the meeting rooms grow back. The term can be as short as 12 months, with 24 and 36 more common, and move-in is usually two to four weeks after signing. Through Flex by Nomad we deliver that floor furnished and serviced.
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Size a hub for my teamUpdated 2026-10-03 · Nomad Group
Sizing a hub on the busiest day, not on payroll
Start with attendance. Badge or calendar data from a few ordinary weeks shows how many people come in on the busiest day, and that number sets the desks. Say a company has 14 people in New York and 12 of them come in on the peak day: 12 desks at 175 square feet a person is 2,100 square feet, about 14 percent under the 2,450 a full-time office would need.
Do not expect the savings to match the empty desks. Fewer workstations means more demand for rooms, because the days people come in are the days they meet. A workable ratio is a closed meeting room per eight to ten people, plus a phone booth for roughly every twelve. The office space calculator has a hybrid setting; use it on full headcount, or size on peak attendance, but not both.
What a hub is for, and what a satellite office adds
A hub is not a smaller headquarters. Its job is the days people gather: onboarding, planning sessions, client meetings, and a reliable desk for the people who want one. So it carries more meeting space per person than a full-time office and fewer assigned desks.
A satellite office is the same idea for a company based elsewhere: a New York base for sales, client work and local hires. Plan it for hosting, with more meeting capacity per head than the home office has. Opening a New York office from San Francisco covers what changes when the company is run from another city.
What a mostly remote team should look for
- Location by commute. Map where your New York people live. For people on Metro-North, look near Grand Central; for the LIRR and NJ Transit, near Penn Station; for a team spread across the subway map, Union Square.
- Meeting rooms and booths ready for video calls, since most meetings will include someone remote.
- Furnished and serviced. A team that is rarely all in should not be buying desks or managing cleaners.
- Your own door. A private floor means your own reception and no other company's guests.
How short the term can be, and how soon a remote team can be in
On a private floor, 12 months is the practical minimum, and 24 or 36 months is more common and usually better priced. Anything shorter is a coworking membership, which for fewer than about 15 people is often the cheaper route anyway.
Flex by Nomad is our furnished private floor on those terms, with furniture, connectivity, cleaning and support arranged. There is nothing to build, so move-in usually comes two to four weeks after signing. A broker reaches out within the hour during business hours, and the floors below are sized for about 12 people.
Floors that fit a team of 12
Live from our listings · 6 of the 7, smallest firstA team of 12 plans on about 2,100 square feet at 175 a person. 7 floors on our book sit in the range that fits, 2,100 to 3,780 square feet, asking $44 to $95 per square foot per year.
- Floors
- 7
- Sizes
- 2,500-3,750 sq ft
- Asking rent
- $44-$95 / sq ft
- 29 West 17th Street, Partial 7th Floor 2,500 sq ft $60/sq ft Union Square about 14 people
- 45 Broadway, Partial 12th Floor 2,624 sq ft $60/sq ft FiDi about 15 people
- 900 Broadway, Partial 9th Floor 2,940 sq ft $92/sq ft Flatiron about 17 people
- 153 W 27th Street, Partial 3rd Floor 2,978 sq ft $44/sq ft Chelsea about 17 people
- 115 West 30th Street, Partial 4th Floor 3,500 sq ft $55/sq ft Chelsea about 20 people
- 110 Greene Street, Partial 5th Floor 3,750 sq ft $95/sq ft SoHo about 21 people
The full guide
This page is the short answer. The long one, with the numbers worked through, is here:
Related topics
- Temporary Office Space for NYC Startup Teams: A Bridge While the Real Office Is Built
- Move-In Ready Office Space for Startups: Why It Usually Fits, and When It Does Not
- Fully Fitted Office Space: What Fitted, Furnished and Turnkey Each Promise
- Flexible Office Spaces for a Growing Team: A Finished Floor With Room to Hire
Can a hub run on shared desks?
Yes. Hot desking, where any open seat is available, works when the booking rules are clear and storage is generous. Count desks from peak attendance and put the space you save into meeting rooms.
What if more people start coming in than the hub was sized for?
The shared space takes it first. A hub can open with extra collaboration area that turns into desks as attendance rises, with no construction. Past that point the short term helps: the next decision is a year or two away, and a renewal option or a right to take adjacent space can be negotiated into a flexible lease at signing.
We are based outside New York. Do we have to fly in for every step?
No. Set the brief from where you are, send one decision-maker for a single trip of five or six tours, and handle the proposal and the lease by email and calls. Some of the floors we publish have 3D walkthroughs, which shortens the tour list before anyone travels.
Talk to a broker
Want this answered for your team?
Tell us three things: team size, timing, budget. A first shortlist can be ready within 24 hours, with the asking rent on every floor that publishes one.
- Within the houra broker reaches out during business hours, no automated triage
- On your sidewe work for you on your search, and the landlord usually pays our fee
- Open pricingasking rent published for 46 of 49 floors, size and address for all
- 300+ officesdelivered in New York, 2M+ sq ft leased
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